What Happens Next? - Undergraduate Applicants

Undergraduate Applicants - (BSc (Hons)/ BA (Hons))

Thank you for submitting an application for undergraduate study at Queen Margaret University. Below is a step by step guide to each stage of the admissions process, detailing what will happen when your application is being processed, what you are expected to do once you have been given an offer of a place, and guidance on areas such as applying for accommodation and funding your studies.

Step 1 – Application reviewed  

All undergraduate applications received by the University are processed by the Admissions Office. Having submitted your application you should have received an official acknowledgement email which confirmed receipt of your application.

We aim to transmit a decision to you within 3-4 weeks of your application being received, however, at peak times this may be longer. Please note that in a number of courses where demand for places is high we often consider applications collectively after the deadline (the UCAS deadline for on time applications is 15th January).

Receiving a decision

Once your application has been considered an email informing you of the decision shall be sent to you. Your decision will also appear on UCAS hub. If successful we will send you further information and confirmation by email, so please notify UCAS and QMU if you change your contact details.

What does your decision mean?

If you are made an offer of a place on the course this offer shall be either Conditional or Unconditional. If you are not successful the decision will show as Reject on UCAS hub with the reason for the decision.

Conditional Offer

If your offer is conditional this means that your place on the course is subject to you meeting specific conditions, such as meeting specific grade requirements for entry. If you decide to make Queen Margaret University your Conditional Firm choice through the UCAS website, your offer will remain conditional until you have satisfied the conditions made. In order to take up your place you must fulfil the conditions that have been set in your offer. Your offer will be changed to unconditional once all these conditions have been met.

Unconditional Offer

If you receive an unconditional offer then you have satisfied all the academic requirements for entry to your chosen course. You may still be required to send evidence of the qualifications stated on your application to Admissions.


Step 2 - Applicant Visit Days

To help you decide whether you would like to accept our offer, the majority of students will be offered the chance to visit the campus, for a visit day. An invitation to attend your subject specific visit day will be emailed to you.

The visit day is an opportunity for you to tour the campus, discuss the academic programme with your course tutor, and the chance to meet current students and student service support staff. Subject to space, you are welcome to also bring along a friend or family member to the visit.

Visit days are usually held between February and April. If you are invited to an interview as part of the selection process (for Occupational Therapy, Nursing, Therapeutic and Diagnostic Radiography and Costume Design and Construction) then the visit day will be included in your interview programme.

Click here to see a map of the campus


Step 3 - Responding to your offer


If you decide to make us your firm or insurance choice through UCAS, you are agreeing to our Terms and Conditions . Please ensure that you read these before accepting your offer.


We are sorry that you have decided not to take up your place at Queen Margaret University. We wish every success with your chosen course of study.


If you would like to defer your offer to the following academic year, please email admissions@qmu.ac.uk . We shall inform you of the Admissions Tutor's decision to you as soon as possible. Please be aware that deferral requests are not always approved, but you are welcome to submit a fresh application the following year.


Step 4 – Prior to Entry

If your offer is Conditional -

If you are sitting the following exams, then UCAS will automatically inform us of your results. If you are sitting any of these exams, then you do not have to send us copies of your exam grades unless we find that a result is missing. If this is the case, we will contact you directly.

  • SQA (Scottish) qualifications
  • GCE and VCE A level and AS level
  • BTEC National Diploma
  • Irish Leaving Certificate
  • International Baccalaureate

If your conditional offer is based on a qualification that is not listed above, then it is your responsibility to send a photocopy of your results to the Admissions Office. We especially advise applicants sitting Access courses or HNC/D courses, to send us or email copies of your results as soon as you receive them.

These results must be received by Admissions before 31 August 2017, even if your offer is for entry in 2018.  

If your offer is Unconditional -

If you decide to make Queen Margaret University your Unconditional Firm choice through your UCAS track website you should send in photocopies of the academic qualifications that you listed as having achieved on your UCAS form. These photocopies should be sent directly to the Admissions Office with your name and QMU Student Number written on them.

Send your results to the Admissions Team

You can send in your results via email to admissions@qmu.ac.uk 

Alternatively, you can post copies to us at: Admissions Office, Queen Margaret University, Queen Margaret University Drive, Musselburgh, EH21 6UU

Once all your qualifications are confirmed by the Admissions team, a joining pack will be sent to you during the summer.

Disclosure/Police Check

If you decide to accept our offer to study one of our Healthcare courses, you may be required to provide us with a satisfactory criminal record check. Please note that Queen Margaret University reserves the right to withdraw your offer if your criminal record is not acceptable. If you have any questions about this, please contact admissions@qmu.ac.uk 

Further information about how to apply for this criminal record check can be found by clicking on the link.

HNC/D Students From College

University is very different from college and there are a number of things you can do to help you to be as prepared as possible before you start:

Make sure you come to the subject specific QMU Visit Day (see above)

Make sure you go to any presentations and participate in any workshops or other activities in your college connected with going to university, these may be run by QMU or college staff. If you are not sure what is offered in your college, ask your lecturer or other staff in your college.

The ELRAH website Student Zone contains a wealth of information on making the journey from HN at college to degree at university.

Make sure you know the practicalities of going to university. Information on financial support and help with childcare (including helpful links to other sites) can be found here.

Local college students can join the QMU library, details can be found here

Make sure you use the sources of help and advice in your college.

If you need to speak to someone at QMU about what happens next, then you can contact Jackie Forsyth, College Articulation Liaison Officer JForsyth@qmu.ac.uk 

Direct Entrant Induction Week: (Dates to follow)

All students who are joining year 2 or 3 of QMU degree will participate in the Direct Entrant Induction programme.  This event is where you start to become a QMU student so it is imperative you participate. Further details will be available from the QMU Induction website.

Don’t forget to send copies of your HN award when you receive it (see above). Your place can them be confirmed and you can matriculate (go through the formal process of joining QMU) online. Once you do that you can access the university’s electronic resources.

Associate Students

If you have been successful in receiving an offer for one of our Associate Student places, please click here to find out more about the course.

International Applicants

If you are a non-EU/EEA national and require a visa to gain entry to the UK then you must pay a minimum tuition fee deposit of £5000 or provide proof that you are being sponsored by an official agency in order to be issued with a Confirmation of Acceptance of Study (CAS). Your CAS Number is a unique number generated by Queen Margaret University through the UKVI and will be emailed to you in a CAS Statement.

International students who require a student visa can find further information on how to arrange this by clicking on the link.

A CAS will only be issued to applicants who have firmly accepted an unconditional offer from QMU.


Step 5 – Joining Information

Joining Information

Joining Information shall be sent in the summer to those who hold and have accepted an offer. Full joining information will be made available on our induction web page in the Summer.


Any questions?

If you have any queries about the University, your chosen course of study or the admissions process, then please do not hesitate to contact the admissions@qmu.ac.uk 

Tel: 0131 474 0000


Email: admissions@qmu.ac.uk   

Admissions Enquiries

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Admissions Enquiries

Undergraduate and Postgraduate Taught - Application Enquiries 0131 474 0000