Facilities for Conferences and Events

Our campus is designed to be both flexible and refreshing and we have a variety of spaces available to hire.

We have classrooms, lecture theatres, drama studios, specialised health sciences labs, boardrooms, conference suite, dance studios and extensive outdoor spaces. We also have our Students' Union which has a fully licensed bar and catering facilities, ideal for discos or a quiz night. We have a free car park which can be offered to all conference delegates.

Our dedicated Conference and Events team would be delighted to show you around our facilities and discuss what space will work best for your event.

Spaces available to hire

The variety and number of spaces available at QMU allows us to cater for a wide selection of events such as single and multiple day conferences, workshops, dinners, exhibitions, and performances.


Lecture Theatre (room 2156) 
Seating up to 150 delegates (flat seating)
130 Seater Lecture Theatre (Facilities PDF)

Halle Lecture Theatre (room 3148)
Seating up to 250 delegates (tiered seating)
Up to 250 Seater Lecture Theatre (Facilities PDF)

Lecture Theatres (rooms 3168 or 3169) 
Each seating up to 150 delegates (retractable tiered seating) (Facilities PDF)
Combined rooms 3168/3169 retracted can be used as an exhibitors (Facilities PDF)

Classrooms that seat 30 (tables and chairs) (Facilities PDF)
Classrooms that seat 60 (with writing tablets - no tables) (Facilities PDF)

Rehearsal spaces
We have a small theatre and various performance studios.  Find out more about hiring our rehearsal space

Extensive outdoor grounds
Our campus is surrounded by beautifully landscaped grounds and walk-ways ideal for grabbing some fresh air during breaks or using the outdoor space as part of your event. 

Conference Suite

QMU has a dedicated Conference Suite which overlooks our stunning grounds.

Whether you’re organising a professional conference, seminar or workshop or are holding a social group gathering or celebratory event, the Conference Suite offers a professional, comfortable and attractive space.

Images of the space can be found in our Conference Suite fact sheet

Our dedicated Conference Suite can accommodate:

- 60 theatre style
- 30 boardroom
- 30 cabaret

This space:

  • is equipped with high-tech facilities – 3 large monitor displays (one of which is interactive), house PC, laptop inputs, 4 radio microphones, glass writing surfaces;
  • comes with in-house technical support for your event;
  • has a private catering space;
  • can include private break-off space with a grand piano for social gatherings;
  • overlooks our water feature and landscaped grounds;
  • offers easy access to the outside decking area and
  • is available all year round.

If you would like to arrange a site visit of our Conference Suite or would like an estimate tailored to your requirements, please contact the Conferences & Events Team.

Equipment Available

All rooms are equipped with state of the art equipment, most including data projector, computer, electronic SMARTboard and DVD/VHS playback.

We can also arrange the following equipment for your event:

  • Microphones
  • Audio & video recording
  • TV & Video/DVD
  • Remote presenter & pointer
  • PA System & 2 speakers
  • Laptops
  • Clickers (to allow electronic voting)

For all your display needs:

  • Flip charts & pens
  • Staging
  • Lectern
  • Display boards
  • Name badges
  • Delegate stationary
  • Photocopying & printing
  • Photographer

For a full price list of equipment & other services please see prices and booking.

Our Educational Resource Centre can offer a Conference Poster service. We can design and print posters for you and save you the trouble of having to ship them to QMU for your conference. Full details and cost, can be found on the pricing page.

We may be able to offer other equipment or services. Please contact the events team with your enquiries.

Catering Price List

We are delighted to partner with BaxterStorey to deliver all our catering.

Your Event Planner will work with you to help identify the right catering package for you.  We can of course also create bespoke packages so please do speak to your Event Planner.

Please note that there may be an increased catering price for events that take place after 4pm during the week and at weekends.

Catering Brochure 2023-2024





Virtual Tour

Please take a virtual tour of our conference and event facilities. 




QMU Conference and Events have designed a range of packages to suit a variety of business and private events.

Mindful Meetings

A full on itinerary, early mornings and travelling, can take their toll on your delegates.  We have introduced our Mindful Meetings package to offer delegates the opportunity to re-energise during the conference.  Whether that's a guided walk around our beautifully landscaped grounds, a gentle jog to start the day or a yoga session pre-lunch we have lots of options available on-site to add to your event. 

Mindful Meetings Package


Green Meetings

QMU Conference and Events are committed to making Scotland Greener and are constantly reviewing our activities to cut carbon emissions.  All of our team have undertaken Caron Literacy Training and have made pledges to reduce carbon outputs.   We actively encourage delegates to help us with our environment-friendly policies and ae happy to discuss options with you to make your event as environmentally as sustainable as possible.  

Green Meetings Package

Accessible Facilities

Queen Margaret University provides an accessible physical environment with:

  • Dedicated disabled parking bays, an internal ramp, talking lifts to all floors and dedicated space in our lecture theatres for wheelchair users.

  • Disabled toilet facilities are located on all floors.

  • Induction loops (fitted in most rooms)

We can also arrange for individual support such as BSL signers, notetakers and personal assistants.

Guide dogs and hearing dogs are welcome.

For further information, or to discuss other arrangements to support your needs, please contact us using our contact us e-form

Conferences and Events Enquiries

If you have an Event/Conference enquiry, one of our team will contact you as soon as possible.

We aim to respond to all enquiries within one full working day of receipt.

Show Contacts

Conferences and Events Enquiries

Conferences and Events Team 0131 474 0000