Manage Your Details

This section is for current students on how to manage your details, please see the tabs below for more information.

Update Your Student Record

Students should manage their address and contact details via the QMU Portal.

If you would like to update any other personal information on your student record please contact

Information regarding updating your name on your student record can be found here.

QMU Portal

Release of Transcripts on QMU Portal

2018/19 17th June 2019


Release of Reassessment Transcripts

2018/19 28th August 2019

Essential Information and Student Handbook

QMU Student Smartcards

All campus based students are required to have and use a QMU Student Smartcard. As well as being evidence of your study at QMU, smartcards also allow students to access areas of the university exclusive to their course, along with printing and photocopying at the swipe of a card.

With QMU's move towards a cashless campus, Smartcards can also be loaded with funds to use around the University. Parking permits will also be held in the card and allow easy access and departure from QMU's green campus. Additionally, attendance at learning and teaching events is monitored using Student Smartcards.

Getting your QMU Student Smartcard
New students can get their card at Smartcard Collection during their Induction Programme. If you don't have a scheduled Smartcard Collection component, then you can have one produced for you at the Student Services Reception desk. Registry staff will take your photo, so there is no need to bring a photo with you, although you will be asked to show photographic ID to prove your identity.

If you are a student studying by Distance Learning you can request a smartcard once you have matriculated. Email from your QMU Student email account, along with two attachments.

  1. A scan of official form of identification such as passport or driver’s license.
  2. The passport style photo of yourself you want to appear on your card.

Registry staff will then process the request and within 2 weeks post your card to the home address you confirmed during matriculation. If you would like it sent to a different address, please confirm this in the email.

Lost, Damaged or Stolen Smartcards
There is a £10 fee to replace a lost, damaged or stolen QMU Student Smartcard unless you are able to provide us with the Police Incident Number you were given when you reported the theft.

Visit the Student Services Reception desk or email from your QMU Student email account for a replacement.


Student Absences

You need to notify the Academic Administration of student absences.

You can do this by logging onto your Student Portal and using the online absence form.

If you have any queries regarding this please email Academic Administration


Council Tax Exemption

For students residing in Edinburgh and East Lothian the councils will be notified of your attendance at QMU, however for those staying in other council areas you will need to complete a form available from the council website. Some of the links are below:

City of Edinburgh Council Tax Form

East Lothian Council Tax Form

West Lothian Council Tax Page

Fife Council Tax Form

Glasgow City Council Tax Form

Current Students Information

For more information on matriculation, examinations, graduation, tuition fees or smartcards contact: Registry.

For more information on submissions, absences, extenuating circumstances, placement administration or module selection contact: Academic Administration.

Show Contacts

Current Students Information

Registry For registry enquiries. 0131 474 0000
Academic Administration For academic administration enquiries. 0131 474 0000