Graduating in Absentia

You can find a statement and guidance on how personal data will be processed for and during the graduation event here:
http://archive.qmu.ac.uk/registry/docs/Privacy_Notice_QMU_Graduation_%20April_2018.pdf

The names of those graduating in absentia will not be announced at the ceremony but will be included in the published Graduation Programme.

Graduands, guests and staff should be aware that graduation ceremonies are regarded as public events. Names and awards of graduates (including those graduating in absentia) are published in the graduation programme and local press. Audio and visual images of the ceremony are publicly available through the sale of Graduation DVDs. If you object to publication of your personal data (name and award) in the press you should inform the Assistant Secretary (June Ross jross@qmu.ac.uk) at least three weeks before the ceremony. Please note that your name, award and classification must be published in the graduation programme.

Please note that those wishing to graduate in absentia are liable for payment of the graduation fee.

There is a mandatory graduating in absentia fee of £25 that should be paid in one of the following ways:

• By online payment through the Graduation Reply Form
• By cheque or postal order (made payable to ‘ Queen Margaret University’) after completion of the Graduation Reply Form
• By credit or debit card over the phone with QMU’s Finance Department (0131 474 0000) after completion of the Graduation Reply Form

Your certificate will be printed with your FULL NAME as recorded on the Graduation Reply Form. In the event of a change of name being requested, QMU reserves the right to request proof of identity. Please therefore forward copies of any documents which you consider relevant. Changes to names cannot be accepted after your award has been ratified by Senate.

If you have any outstanding debts with the University or any unreturned library books you will not be eligible to attend the Ceremony until the debt has been cleared or the Library books have been returned. Please contact the Finance Department or the LRC if this affects you. All debts/books must be paid/returned at least 21 days before the Ceremony.