Events

Graduation Celebrations - July 2021

 

 

 

 

QMU Graduation Celebrations 

QMU Campus - Tuesday 13th & Wednesday 14th July 2021

With graduation ceremonies not taking place this year, due to COVID restrictions, the current plan is to provide 2020 and 2021 QMU graduates with an opportunity to attend an on-campus gathering to mark their achievements at which they can wear a gown and get a professional photograph taken by Ede & Ravenscroft. At the gathering, there will also be hospitality, music, and opportunities for graduates to take photos and chat with lecturers.

Please note that, this gathering will not take the form of a ceremony and so will not be live-streamed. Instead, we are creating a pre-recorded graduation celebratory video which will be available online. The graduation film will include speeches from the Chancellor and Principal, stories from recent graduates and messages of congratulations from some of our staff. It will be available  for people who may wish view the film at their own graduation celebrations at home with family and friends.

Please note that due to COVID guidelines set out by the Scottish Government, numbers permitted to attend this event will be limited.  Graduates and their guests will be allocated a place for the campus celebration on a "first come, first served" basis with a waiting list in operation if required.  Each student, who secures a place at the graduation celebration, will be permitted to invite two guests.

Booking Arrangements - The latest update is shown in  the ‘Registration’ tab at the foot of this page. Due to changing government guidelines, the event programme is continuously under review so please keep checking this webpage for updates.

Eligible students and graduates will be informed of the date and time of the registration system opening in advance by email from Events.  When the registration system reopens, it will be openly available here on the Graduation web pages.  Please ensure your email address is up to date if you want to be informed in advance of the registration system opening.  Current students can update their email address via the QMU Portal.  2020 graduates can update their email address by emailing the Graduation office.

We will be following Scottish Government guidelines with regard to COVID regulations to ensure that the safety of our students, guests and staff is a priority. We will be detailing all the safety measures & precautions we are putting in place on these webpages in due course.  

Due to the fact that this is not our traditional indoor graduation ceremony, but instead an informal outside gathering to comply with currently restricted guidelines, there will be no charge to attend the event, and a reduced cost will apply for gown hire and official photography.

  • Registration (inc. Booking System Update)
  • Programme
  • Gown Hire & Official Photography
  • Your Safety
  • FAQs

Graduation booking system update – Wednesday 9th June, 12.30pm

Unfortunately we are still not in a position to be able to reopen the booking system for the on-campus graduation celebrations.

Whilst Microsoft continues to look into the issues we are experiencing, we know that everyone – students, graduates and the University - is increasingly frustrated that this issue remains unresolved. In an attempt to get a solution, our IT team is having to look at creating its own work-around for the booking system.

However, in order to remove the stress of being glued to your phone or computer looking for updates, we have taken the decision to hold off with further communications around re-launching the booking system until Monday 14th June at 10am.  We hope by this stage we will be in a better position to confirm the exact date & time of the reopening of the booking system.

We will update our social media and the graduation webpages as and when things change.

Please note, that if you have already booked a space and received confirmation of this, you will not require to rebook your space.

Thank you again for your patience and understanding around this issue. Please be assured that we are all working very hard behind the scenes to get this issue fixed as quickly as possible.

Please can we ask that, now, rather than emailing the Events team for further updates, you continue to check this registration section for the latest information. 

Best wishes

The Events Team

We are currently working on the programme for both event days.

The current plan is to provide 2020 and 2021 QMU graduates with an opportunity to attend an on campus event where they can hire a gown and get a professional photo taken by Ede & Ravenscroft whilst enjoying hospitality, music and displays.

There will also be opportunities to take your own photos and chat with lecturers.

The graduation receptions will be located outside - in University Square and the surrounding grounds, and will take place from 11am until 7pm on Tuesday 13th and Wednesday 14th July 2021. 

Arrival times will be staggered in line with covid safety regulations with each student and their guests being on campus for approximately a 2 hour slot - arrival times will be available to book from the start of June. 

We are hoping that the weather will be good (hopefully dry!), however, we will be providing rain ponchos if it is wet and suggest that you come dressed appropriately, checking the weather forecast before travelling.

Please keep checking this webpage for more information. It will be updated regularly as we have updates.

 

Edes Ravenscroft will be on campus both days to provide gown hire and official photography.

Official Photography

There will be a charge for this but the University have agreed this at a discounted rate.

After you have registered for an arrival slot to attend the Graduation Reception you will be asked to book a photography time with Ede & Ravenscroft. A link for this will be provided to you.

Gown Hire 

When you have booked an official photography slot you will be asked to collect your gown around 10 minutes prior to this. 

There will be a charge for gown hire but the University have agreed this at a discounted rate.

Gown Hire without professional photography

Some students may wish to hire a gown for the Graduation Reception, but choose not to use the professional photography on offer by Ede & Ravenscroft and take their own pictures around campus instead.

In order to hire a gown only, without professional photography, you must order your gown via this link: https://www.edeandravenscroft.com/

The gown will then be sent to your home and you must bring this with you on the day of the Graduation Celebration. No gowns will be provided on the day to anyone who has not booked a photography slot.

You must return your gown inside the pre-paid packaging you receive via the post office or on the day of the event. 

Our priority is for all students, guests and staff to enjoy the celebrations whilst feeling safe on campus.

We are following Scottish Government Covid guidelines when planning the receptions and will continue to do so as we progress.

We will be detailing all the safety measures & precautions we are putting in place on these webpages in due course.

As an added layer of safety, we would encourage attendees to order and undertake a lateral flow test 24 hours prior to coming to the event, these can be ordered on the Government Website

Please also see : QMU Covid website 

FAQs

Is there a charge to attend the celebrations?
As this is a scaled down version of our normal graduation event, and is not our traditional ceremony, there will not be a charge for attending this on-campus outdoor celebration. However, a reduced charge for gown hire and photography will apply.

Will there be a ceremony?
No, there will be no ceremony this year as, due to COVID restrictions, we need to offer a scaled-down outdoor celebratory gathering, rather than our traditional indoor ceremony which would normally have taken place at the Usher Hall. Our outdoor celebratory gathering will provide an opportunity for graduates to wear their graduation robe; have their professional photos taken; celebrate with friends, other graduates and staff; and enjoy some QMU hospitality. 

What can I expect from the day?
Our celebratory gathering, which will primarily be held outside within the grounds of the QMU campus, will present an opportunity for graduates to wear their graduation robe; have their professional photos taken; celebrate with friends, other graduates and staff; and enjoy some QMU hospitality. It will be a lower key affair than our normal traditional indoor ceremony. However, despite the fact that many other universities are not providing any opportunities for students to celebrate their graduation achievements, we felt it was important to provide you with some kind of event to mark the successful culmination of your time at QMU.

Will there be speeches at the event?
No. This celebratory outdoor event will not take the format of our normal indoor graduation ceremony and as such, there will be no speeches.  However, we are creating a pre-recorded graduation celebratory film which will be available online. The graduation film will include speeches from the Chancellor and Principal.

Will the celebration be live streamed?
No, there will be no live streaming of the gathering. Please note, that this is not a traditional ceremony, but a more informal, scaled-down, celebratory, outdoor gathering.  However, we are creating a pre-recorded graduation celebratory video which will be available online. The graduation film will include speeches from the Chancellor and Principal, stories from recent graduates and messages of congratulations from some of our staff. It will be available for people who may wish view the film at their own graduation celebrations at home with family and friends.

Will I have the opportunity to get capped?
Unfortunately not, as this outdoor gathering will be different from our normal traditional indoor graduation ceremony which would have normally taken place at the Usher Hall.

Can I bring more than two guests?
Due to COVID restrictions we are very limited to the number of attendees we can have on campus at any one time. Eligible students who successfully secure a place at this gathering, will be able to register themselves plus two guests maximum. We don't know at this stage if we will have space for more than 2 guests, however, we will be operating a waiting list for those students who would like to be able to bring additional guest(s).

Am I guaranteed a ticket?
Places will be allocated on a first come first served basis. Registration will open early June. We have a limited number of places available so unfortunately we cannot guarantee places although we will do our best to ensure that if there are spaces available they will be offered to people on the waiting list.

How can I book photography and gown hire?
When you register to attend the event, you will be given a two hour attendance slot. You will then be directed to the Ede & Ravenscroft website where you can book a photography slot/gown hire and pay.

Will there be seating for attendees who will be unable to stand for the event duration?
There will be limited outside seating in the celebration area.

Are there toilet facilities?
The toilets near reception inside the academic building will be open for use. We are also planning to have a number of outside toilet facilities available.

I live out with the UK. Can I travel to the UK for the graduation celebration?
Please refer to the Scottish Government website for travel guidance. There is a section dedicated to international travel.
https://www.gov.scot/publications/coronavirus-covid-19-guidance-on-travel-and-transport/

I live out with East Lothian. Can I travel to East Lothian for the celebrations?
Please refer to the Scottish Government website for travel guidance
https://www.gov.scot/publications/coronavirus-covid-19-guidance-on-travel-and-transport/

Are there any online celebrations for graduates who are unable to attend the campus celebration?
If you are unable to attend our on-campus celebration, please do join your QMU family on either the 13th or 14 July in watching our pre-recorded celebratory film on our website, wherever you are in the world. We hope you will also invite your family, guardians and friends to watch the film and that you take this opportunity to make a day of it. So, dress up, have a bottle of fizz at the ready, and prepare to celebrate your graduation achievements! Please note, that there will be no live streaming of the celebration, so this is not an opportunity for friends and family, who are at a distance, to watch you at a ceremony.

Will the event be cancelled if the weather is bad?
If there is rain forecast for13th and/or 14th July, the on campus celebrations will still go ahead as planned. We will have rain ponchos available which we will distribute on arrival. We will be monitoring the weather in the run up to the events. If there are very high winds/heavy snow forecast, we will make a judgement call closer to the time about cancellation, Please keep an eye on the event web pages.

What should we wear?
We would strongly suggest that you dress appropriately for the planned weather. It is Scotland so we are not guaranteed wall to wall sunshine, it may be cold, it may be rainy and it may be windy, although we are hoping for sunshine! Please check the weather forecast for East Lothian prior to attending.

What happens if there is a change to COVID restrictions in East Lothian?
If the Scottish Government changes restrictions and as a result people can no longer travel to East Lothian we may need to cancel the celebrations. We will be keeping a close eye on restrictions as we get closer to July and will try to provide as much notice as possible of any changes.
https://www.gov.scot/publications/coronavirus-covid-19-guidance-on-travel-and-transport/

Is the celebration COVID safe?
The safety of all attendees is our priority.
We have put in place a number of measures to help ensure our event is as safe as possible and we have a full and detailed risk assessment. Our graduation celebration will be held in the grounds of the QMU campus and will mainly be outside. We will ensure that our plans meet social distancing requirements thereby providing a safe space for graduates, staff and visitors. There will be hand sanitising stations throughout the event, managed queuing in place, one-way systems in operation and we are asking all guests attending the event to considering taking a COVID test just before the event.

Useful contacts 

If you have a question about the celebration and it is not included in these FAQS please email Events@qmu.ac.uk

If you have a question about Graduation (certificates etc) please email Graduation@qmu.ac.uk

 

Event Details

Location On Campus
Date & Time Start 13 July 2021
10:00am End 14 July 2021
7:00pm
Cost Free of charge to attend - costs involved for gown hire and photography.
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Principal's Graduation Message For Students