Students who undertake clinical placements as part of their programme are invited to meet with the pre-placement support team during Induction Week.  Through short videos and bookable appointments, we will guide you through the regulatory pre-placement requirements that must be in place before you will be allowed to undertake any placement activities.  An overview of the core requirements are detailed below.

PVG (Protection of Vulnerable Groups) Scheme

All students undertaking practical placement activities as an intrinsic part of their course are required to join the PVG Scheme, details of which can be found here.  Information on applying, along with the costs, can be found here.  Please note that only those with a current UK address will be able to submit the application form for processing in advance of arriving at QMU.

If you are applying to the PVG Scheme for the first time, please find your application form here and complete sections 1, 2, 3, 4, 5, 6 and 7.

If you are an existing PVG Scheme member, please find your application form here and complete sections 1, 2, 3, 4 and 5.

All PVG forms should be returned to Queen Margaret University for countersigning.  Do not send your form to Disclosure Scotland as this will result in you having to complete another application form and pay another fee to Disclosure Scotland.

You must also provide three forms of ID* to Queen Margaret University, along with your PVG application form, before Induction Week for the purposes of identity checking, as required by Disclosure Scotland.  At least one of the ID's should be photographic and, across the three, they should confirm your name, date of birth and your current UK address as provided on the form.  This is why applicants living outside the UK are unable to submit the form in advance of arriving.

*Acceptable forms of ID include (but are not limited to):

• Birth Certificate
• Passport
• Driving Licence (Provisional Licence is also acceptable)
• Bank Statement or similar
• Lease Agreement

Scanned copies/good quality photographs should be emailed to in the first instance.

Countersignatories, acting on behalf of QMU, will review and countersign each application.  Once you have firmly accepted your unconditional offer from QMU, the form will then be sent to Disclosure Scotland for processing.  Until this criteria is met, the university will retain your form but will not send it away for processing.  Documents submitted for PVG ID purposes will only be retained by QMU for use by authorised countersignatories in the event of any queries with your application.  Once the PVG Scheme Membership certificate is issued by Disclosure Scotland, and QMU have received our copy, all emails submitted for this purpose will be deleted in line with Data Protection requirements.  For further information, please see our web page.

Uniform and Name Badge

Information on the NHS guidelines regarding uniforms can be found here.  Please note the requirements regarding sleeve length. 

Those who require a uniform for their placements will be issued with four tunics and four pairs of trousers.  If you are required to pay for these, tunics are charged at £5.59 each and trousers are £7.10 a pair.  You will also be issued with a name badge, charged at £4.  We will take your 'Known as' name from the Student Portal.  Prices as at November 2019.

PLS Medical, who are not affiliated with QMU, offer a variety of footwear, all suitable for placement.  You are under no obligation to purchase from them, but it may be of interest to see what types of footwear are acceptable.

Health Clearance

In preparation for clinical placements we are required, by the Government, to ensure that all students who will have direct clinical contact with patients meet the health clearance requirements. 

Once you have an Unconditional Offer from QMU that you have Firmly Accepted, an email will be sent from Occupational Health containing a web link, a username and a password, for their secure online questionnaire.  Part of the questionnaire requires you to upload your vaccination history as an electronic attachment; this is normally obtained from your GP/Child Health Record or Paediatrician. 

The document(s) should provide evidence of your childhood immunisations, in particular evidence of having 2 doses of the Measles, Mumps and Rubella (MMR) vaccine.  Please be aware that some GPs and/or medical centres may charge for this service and there may be a delay of some weeks in obtaining this information.  Please ensure that you have this evidence before you submit your questionnaire, however, the university does not require sight of the information as it is confidential and should only be shared with Occupational Health.  You should ensure that the questionnaire has been submitted, along with supporting documentation, prior to Induction Week as you will have your initial appointment at Queen Margaret University during your first week. 

Attendance at this screening appointment is COMPULSORY.  No one is forced to undertake immunisations they do not wish to have, however, it may affect where we are able to send people on placement.  You will be sent an email with the specific details, including the time and room, towards the start of Induction Week.  Please note that you may be required to have a blood test at this appointment if you are unable to provide evidence of having a BCG vaccine. 

Some students will be required to pay for their immunisations.  The prices are set by Occupational Health and are available upon request, however, we are unable to advise on your specific requirements in advance of your first appointment.  As a rough guide, the average student may expect to pay around £200 over the duration of their course for Occupational Health purposes.  We do not want students to fall into financial difficulty regarding vaccination costs and we will facilitate helping with financial payment plans if required. 

If you have any queries regarding any of the information above, please contact Health Clearance.

Professional Indemnity Insurance

Due to professional requirements, students on Nursing, Allied Health Profession and Healthcare Science qualifying programmes are required to hold Professional Indemnity Insurance as a pre-condition of progressing to placement. This is most easily gained through the joining of the appropriate professional body, and information on this will be provided during the induction process into your programme.  Further details can also be found on the specific fees page of our website here.