Registry : Matriculation 2010/11

If you are a new student coming to QMU in September to start a new degree course, please make sure to check the information on our Induction Website.

Matriculation for Academic Year 2010/11

You will be able to matriculate on-line for 2010/11 from Wednesday 1 September 2010.

All students are required to formally register with Queen Margaret University; this registration process is referred to as matriculation. At QMU, matriculation is performed online. Once you have matriculated, you are entitled to pursue the programme of study to which you have been admitted and to access student services and facilities in the University. Even if you don't want to make use of these services, you must matriculate as any study you do on the course cannot be considered by the University until this process is complete.

All students are required to matriculate online each academic year, and this is performed through the QM:u Student Portal. This process should take around 15 minutes, so please set aside time to do this and complete the process fully.

Please click on the following link to find the Student Portal:

http://www.qmu.ac.uk/portal/default.htm

Students will need their usernames (this is also referred to as your QMU student number, or your matriculation number) and password to enter the portal.

New students can retrieve a password online.

Continuing students or those returning to a previous course of study must enter their current password. If they have forgotten this, or it has expired due to inactivity, then they can contact the Learning Resource Centre LRCHelp@qmu.ac.uk to have a new password created.

Once logged into the Student Portal, please click on the ‘Online Matriculation’ link to begin the matriculation process. Please provide all the requested information (marked with an asterisk) on all pages to complete the matriculation process.

It may take up to 24 hours after matriculation for full access to the University’s system to be granted. This includes access to WebCT and the wireless networks provided on campus.

Please remember, if your course of study is going to extend beyond the end of August 2011, you will need to rematriculate in September 2011 to be registered for the new academic year.

If you have difficulty completing the online process, don't panic. Please contact Registry and staff there will be happy to help you with any queries or concerns.

Registry@qmu.ac.uk

FINANCIAL ISSUES

PROOF OF FUNDING

If you have access to funding (from another organisation, employer, etc.), you must bring written proof of funding to Registry staff at the Registry Information Point, or update this information online during the matriculation process.

Students who are funded by the Student Awards Agency for Scotland (SAAS) or the Student Loans Company (SLC) do not need to provide their letter of award as we will receive this information directly from these organisations.

Applications for support to SAAS should be submitted no later than 30 June 2010.

SELF FUNDED STUDENTS

If you are personally liable for the payment of any part of your fees, you can make arrangements to pay by direct debit instalments using the form found here. Direct debits run from October through to March and returning students must renew their direct debit details. Courses starting in the Second Semester can pay by direct debit January to June. You can also set-up a direct debit through the student portal once you have matriculated online.

If paying direct to our bank account please use the following bank details:

Please ensure your bank deducts all costs of the transfer from your bank account thus ensuring we receive the complete sum required. Please make sure also that you use your student number as a reference, followed by your name.

STUDENT LOANS

All bursary/student loan payments will be made through the BACS transfer process. Only once you have matriculated will we inform the Student Loans Company that you are a registered student for session 2010-11. This will be done electronically.

The Student Loans Company will then arrange for your bursary/student loan payment to be transferred directly into your bank account within 48 hours of receipt of attendance notification or the first day of term, whichever is the later.

For Scottish students who have applied to the Student Awards Agency for Scotland, student loans and bursaries will be paid on a monthly basis, on the 7th of each month, with an additional first payment being made at the start of their course.

If your bank details change, it is imperative that you inform both the Student Loans Company AND SAAS immediately, otherwise your payments could be interrupted. More details of the monthly payment scheme can be found at www.saas.gov.uk

BANKS

There is a free-to-use ATM machine on campus, opposite Main Reception.

There is also an ATM machine at the Co-op store on Clayknowes Road, about a five minute walk from campus. There are a number of bank branches nearby in Musselburgh ie the Abbey, Clydesdale, Halifax Bank of Scotland, Lloyds TSB and Royal Bank of Scotland. All of the other large UK banks have branches in the city centre of Edinburgh.

Banks are usually open from 9am until 5pm, Monday to Friday, with the exception of bank holidays. A number are also open on a Saturday morning/early afternoon.

STUDENT ID SMARTCARDS

Once you have completed matriculation your smartcard will be activated and ready to use for session 2010/11. If you have any problems with your smartcard please come to the Registry information Point or e-mail Registry@qmu.ac.uk

You will be charged £20 to replace a lost card. So keep it safe over the holidays. For more information on Smartcards, please visit our Student Smartcards page.

If your Student ID Smartcard has expired, then please return it to Registry once you have re-matriculated and a new one will be produced for no extra charge.

CONTINUING STUDENT INDUCTIONS

Your School may arrange specific subject inductions for continuing students. Please check with your School Office for further information.

MODULE REGISTRATION

For courses with option/elective modules your School Office may already have contacted you regarding your module choices for 2010/11 and it is important that you return this information to them as soon as possible. Your School Office will use this information to prepare your module profile in advance of matriculation.

GREEN TRAVEL

Craighall campus is designed to meet the highest standards of sustainability. The green travel policy is an important element, underpinning the University strategy, and the changes we all make in our travel choices will make a significant contribution to driving the standard upward, making QMU an exemplar for other institutions.

Travel suggestions can be found on the QMU website at www.qmu.ac.uk/travel/default.htm. Please consider the possible options for your journey, and take the opportunity to reduce our impact on the environment.

INTERNATIONAL STUDENTS IMMIGRATION REQUIREMENTS

As part of the UK Government's new Tier 4 Points Based System Immigration Laws, the University is required to keep a copy of all non-EEA international students' passports, identity cards and/or UK immigration status documents. The Recruitment and International Liaison Office will be contacting all international students whom we require a copy of these documents from during the first week of Semester 1.

Please feel to contact Registry with any queries on registry@qmu.ac.uk or phone ‘Registry’ on 0131 474 0000